- To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Your evidence will need to cover the full period for which you are requesting mitigation. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Although we encourage you to discuss coursework with others, the final product must be your own work. If the deadline has already passed, the late submission may be condoned (i.e. Cha c sn phm trong gi hng. Lead your club, society and the whole Students' Union Nominate Now . It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Bereavement: You will be required to provide a death certificate. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Make sure that the date you have requested is allowed under the claim type you are submitting. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Source: Shutterstock. UCL have a Self-Certification Policy in place for the 2022/23 academic year. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. e.g. Step-by-step: How to apply for extenuating circumstances If you can find evidence, its a good idea to apply for conventional ECs. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. . endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream You can find information about the Extenuating Circumstances procedure in your student handbook. Detail of where to submit the form are in your Student Handbook. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ You can make an EC claim through Portico. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . However, you will need to explain why you didnt submit your EC on time. You can find a guide to submitting your claim on Portico on the UCL website. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Extenuating circumstances Extenuating Circumstances | Students' Union UCL If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. If the request is accepted, the student may be granted an extension. Letter or certificate froma doctor or other registered medical professional external totheUniversity. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be You should receive a response withinone week of submitting the request for review. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Usually, you apply through your subjects department. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You can only defer time-limited assessments (e.g. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Help us make this site better by telling us what you think about this page, University of East London !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. You must submit your late evidence no more than four weeks after submitting your EC application. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. %PDF-1.6 % Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. You must submit your late evidence no more than four weeks after submitting your EC application. Extension approved? Deadlines for Geography modules are available from the Moodle pages for each module. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You will receive a written response as soon as possible. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. . Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. If you self-certify then you should hear 1-2 working days. how to apply for extenuating circumstances ucl. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). %%EOF Letter from your doctor or medical practitioner). After that, it is your work, and we normally see it only in our capacity as examiners. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Extenuating Circumstances | Students Union UCL You must submit your evidence within FOUR WEEKS of submitting your EC. EMC However, you have the right to appeal your results via the. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). We provide opportunities for 300 staff and have an annual turnover of more . how to apply for extenuating circumstances ucl. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Volunteering Awards Ceremony 2021: Your Definitive Guide! Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Illness and unexpected disruptions to your exam or assessment Your evidence will need to cover the full period for which you are requesting mitigation. Further information about the support available to you can be found on our Help and Advice pages. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). dissertations refer to the dissertation handbook for specific guidance). If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. The source should always be stated below the table/figure. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. "Extenuating circumstances" meaning and when to use it What qualifies for extenuating circumstances? Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Enjoy! See the assessment regulations. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . You will usually find this in your Handbook, or ask yourDepartmentalTutor. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. includes details of all the different support that is available to you. See Section 2.9: If you miss the deadline for EC claims. b`bd`a`%iHg`> Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College Applying for an EC STEP 1. /Tx BMC Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. But life isnt always easy. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. HR Advisor | Students Union UCL . UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Processing time will depend on the institutions policy, but its usually between one and five working days. EMC All discussions will be treated confidentially. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. We are not able to process ECs or respond to queries that are submtited by non-IOE students. HA If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. HA Source: Shutterstock This could be: More about Here are three students sharing their experiences of applying for financial support from us. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You should receive a response withinone week of submitting the request for review. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. On the application form you will be asked to state your deadline this should be the most recent deadline. After youve applied, youll need to wait for the decision. We've made the process as easy as possible for you - but don't just take our word for it. Check if your circumstance meets the grounds for EC. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. What falls under extenuating circumstances? Then youll know where you are and how best to proceed with the assignments involved. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. The receiving office will forward your form confidentially to the appropriateperson. EMC A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Family emergency while studying abroad? 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Our job is to make sure you feel supported every day. Extenuating circumstances - The University of Nottingham Where a student has a SoRA, extensions will be granted from the adjusted deadline. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. , normally no more than one week after the first affected assessment. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. how to apply for extenuating circumstances ucl 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. How to apply for extenuating circumstances? exams) to the next assessment period. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. This step-by-step guide will clarify how to do that. ANYWAYYY enough about meeee plz dont leave me hanging. You should be informed of the mitigation decision within one week of the EC Panelmeeting. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Ifyou are still unhappy after the review, you. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. Work will not be accepted by email. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. You may wish to start by speaking with your personal tutor. /Tx BMC From a casual class to captaining a competitive club, live an active lifestyle with us. You can find a guide to submitting your claim on Portico on the UCL website. EMC endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Extenuating Circumstances: a guide for students Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative.
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